Valle Vista Property Owners Association, Inc.

Board of Directors

Regular Meeting Agenda

Tuesday, October 30, 2007  6:30PM

Community Center

 

  1. Call the meeting to order with notice of alcohol restriction at 6:30 p.m.
  2. Board members role call.  Bob Babcock, Jim Bacus, Lenny Buscha, Judy Halish, Danny Schmidt and Loretta Thieme present.   Roy Franch was absent.
  3. Correct/approve the meeting minutes of October 16, 2007.

Bob stated that minutes had been emailed to and reviewed by the board members.

  1. Comments on any agenda item or items of concern- Call to Owners.

Member:  What about the water tank? 

Jim:  We are giving Pat a chance to review the situation and give us his recommendation. 

Bob: The water tank is still on the list of things to address

Member:  Thank You to the Park & Pool committee and all the volunteers who helped with the Halloween Party. 

Member:  What happened to the greens that used to be wider and green?

            Jim:  Pat is working on resolving critical issues and prioritizing issues. 

Member:  The computer system on the golf course was a waste of money. 

Member:  Why aren’t we having the greens employees doing more tasks? 

            Jim:  Pat is working on job descriptions and cross training responsibility for all facets on the department and instilling the philosophy of “manicuring the whole facility”

Member:  What is the board willing to do to adhere to the budget? 

                        Bob: We are still trying to figure out how this place runs

            Jim:  Since the last meeting, we have spent some time evaluating the budget and it appears that we are currently loosing about $11,000 -$15,000 a month.

Incidentally, we have received about $6,000 in back dues as a result of the 3-letter process.

  1. President’s Report

Bob Babcock gave the President’s report

 

  1. Treasurer’s Report

No Treasurer’s report was given

 

  1. Clubhouse Report

Levi gave the Clubhouse report

 

  1. Course Manager’s Report

No Course Manager’s report was given

 

  1. Old / New Business:                    Old Business:

 

Building Master Plan/Gazebo – we are waiting on plans

 

D&E Management – Loretta gave D & E an overview of who we are and what we need.  D & E helped VV out when we had issues with people wanting to put mobile units in VV.  

Jim made a motion to bring D & E on in an advisory capacity at an hourly rate.

Loretta 2nd

Vote – 6-0 Motion carried

 

Restaurant and Bar – Jim: we have taken applications for managers, cooks etc.  We have also invited 2 restaurants to bid on coming in as a management company.

 

Jim made a motion that Loretta move forward with due diligence and negotiations to bring in Matina’s as a restaurant and bar management company.

Judy 2nd

Vote 6-0 Motion carried

 

                                                     New Business:

 

New shelter/meeting area at the park – Jim has a set of trusses and is willing to donate them to VV if we can up with a way to use them for a pavilion or pole barn type structure at the park.

 

Loretta made a motion for Judy to explore with the Park & Pool committee what we can do with the trusses without impacting the new pool.

Lenny 2nd

Vote 6-0 Motion carried

 

Review Trees and Irrigation on Concho – Jim provided an FYI that we will put our own guys on trimming the trees along Concho and the course.

 

Relocation of Mailboxes

Loretta made a motion to relocate all of the mailboxes to three positions, namely at the bend in Concho for Phase I, at the Club house for Phase II and the park for Phase III and to look into creating better accessibility and more consistent look.

Jim 2nd

Vote 6-0 Motion carried

 

Board Advisory Committee – Judy made a motion for Judy to serve as liaison to a committee to serve as an advisor to the board.

Loretta 2nd

Vote 6-0 Motion carried

 

Website – Jim suggested that we upgrade the existing website to be more interactive, more current and allow us to provide the newsletter online to save printing costs.  The members who currently oversee the website are Dan & Ann Hopping and can be reached at Hopping@citlink.net.

 

Annual Dues Increase – Discussion postponed

 

Pool Update – Judy provided an update on the plans for the new pool.

 

Ad Hoc Committee Appointment - Judy made a motion that an Ad Hoc committtee be created to gather, research and propose ideas for development of the park in Phase I.

Jim 2nd

Vote 6-0 Motion carried and Danny volunteered to be the liaison for this committee.

 

Research a reserve study – Loretta made a motion that we look into the cost of a reserve study.

Judy 2nd

Vote 6-0 Motion carried and Jim volunteered to do the research.

 

Architectural guidelines – discussion postponed.  Lenny is meeting with a few individuals on Friday to try to get the committee re-established.  Once it is up and running again we will ask    D & E to give us some language to give some strength to enforce our policies.

 

Pat Abrew gave an update about the progress with respect to the county’s wash clean-up project.    

 

Loretta made a motion to adjourn the meeting.  Jim 2nd Vote 6-0 Motion carried.  Meeting was adjourned at 8:20pm.