Valle Vista Property Owners Association, Inc.
Board of Directors
Regular Meeting Agenda
Community Center
1. Call the meeting
to order with notice of alcohol restriction at
2. Board members role call. Danny Schmidt, Judy Halish, Lenny Buscha, Bob Babcock, Jim Bacus, Loretta Thieme and Roy Franch present.
3. Correct/approve
the meeting minutes of
Loretta: Made a motion to accept the minutes.
Jim: 2nd the motion.
Vote: 7-0 motion carried
4. Comments on any agenda item or items of concern – Call to Owners
Bob: We will be instituting a change in protocol to better align with accepted procedure and association law. The historical practice of members commenting throughout meeting will be changed to come in line with accepted association procedures. Members may address current agenda items during the Call to Owners with a 3 minute limit. Once the board meeting begins members will not be able to participate in the business discussion.
Members: How can items be placed on the Agenda?
Bob: Ask a board member to place it on the agenda.
Member: What about the restaurant management contract?
Bob: This is an agenda item to be discussed later in the meeting.
Member: Have Planning &Zoning codes been checked regarding possible placement of mobile home at park?
Judy: Yes we have checked this out.
5. President’s Report
Bob Babcock stated he was very pleased with the work and energy being expended by the board; the amount of time and effort has been enormous.
6. Treasurer’s Report
No Treasurer’s report was given since October books have not been closed.
7. Clubhouse Report
Levi reported the driving range machine came and work on will commence on concrete, electrical and lights.
8. Course Manager’s Report
No Course Manager’s report was given
9. Old/New Business: Old Business:
Building Master Plan/Gazebo – Need to get plans recertified for building.
Trees on Concho and the entrance – Jim had good news that the chipper was found and fixed. All trees will be uniformly trimmed. After receiving several expensive bids to redo entrance decision was made to redo it ourselves. Trees growing into wires will be handled first. Pat’s guys will run the irrigation. Lenny has secured bid for boulders and gravel at a discounted rate. Donors have offered plants.
Jim made motion to accept bid of $2500 to clean up/haul away debris.
Judy 2nd
Vote 7-0 Motion carried
Board Advisory Committee – Judy stated Lloyd Walsh has been selected as chairperson with the following members serving on the committee:
Scott Weick, Pam Peddycoart, Len Druian, Karen Dagres, Ron Stephan.
Judy made a motion to approve the initial members, make formal appointments and set the objective of the committee to handle tasks as assigned by the board.
Jim 2nd
Vote 7-0 Motion carried
Website – Jim reported the Hoppings have created an updated area for review by board members. They also have created a billboard for residents to address the board with comments/concerns. The Board will make reasonable effort to address as many of these issues as possible.
Pool Construction – Judy identified additional necessary items not included in original bid. She calculated a shortfall of approximately $25,000.
Judy made a motion that the Board approve moving forward with the additions to the existing contract as outlined, working within the funds of $126,512 in the pool fund, $32,000 in the reserve fund and an allocation of $30,000 additional to cover shortfall.
Jim 2nd
Vote 6-1 (Franch opposed) Motion carried
Ad Hoc Committee Appointment – No new information
Reserve Study – Jim has found a company to do the study at a reasonable rate. We will schedule a meeting at their earliest convenience.
Architectural Guidelines – Lenny has one volunteer; any interested volunteers please contact him. Dan recommended outside firm take over these duties at no cost to VV. Jim would like to see a presentation on this.
Park Irrigation Valve Enclosure – Judy stated the necessary repair of the enclosure has been completed at a cost of $1,306.
Lenny made motion to pay bill.
Loretta 2nd
Vote 7-0 Motion carried
Park Host – Judy received helpful documentation from
Judy made motion to institute a park host site and program.
Loretta 2nd
Vote 7-0 Motion carried
Trade of a maintenance pickup for golf maintenance – Danny found resident willing to trade a pickup truck for one years’ membership and trail fee. Truck is in good working order and is needed for maintenance duties and necessary trips to town. Two people with good driving records would be added to insurance and issued keys.
Danny made motion to approve this trade.
Loretta 2nd
Vote 6-0 (Lenny opposed) Motion carried
Committee Guidelines dated
Water Tank Repair – Jim recommends getting second opinion on condition of tank. Lenny has already located a company to give us a FREE second opinion.
New Business:
Restaurant Management Contract – Loretta discussed the process and research that went into the contract presented for consideration and approval.
Loretta made motion to move forward with management contract with “A La Carte Management” as reviewed.
Judy 2nd
Vote 4 – 3 (Schmidt, Buscha, Franch opposed) Motion carried
Final Election Committee Report –
Loretta made a motion to accept the final report provided by the election committee.
Jim – 2nd
Vote 7 - 0
Review Spending Limits –
Jim made motion to raise spending limit from $500 to $1500 if the Department Manager and appropriate Board Liaison approve, without requiring full Board approval.
Danny 2nd
Vote 7-0 Motion carried
Change of Attorney and Accountant – Jim is making progress on this and will bring to next meeting.
Redefining of Standing Committees – Postponed
Review of Officers and Assignments – Postponed
Replace HVAC unit in restaurant area –
Loretta made motion to adjourn the meeting.
Jim 2nd
Vote 7-0 Motion carried
Meeting was adjourned
at