Valle Vista Property Owners Association, Inc.
Board of Directors
Regular Meeting Agenda
Community Center
1. Call the meeting to order with notice of alcohol restriction
at
2. Board members roll call, Roy Franch, Loretta Thieme, Bob Babcock, Jim Bacus,
Danny Schmidt and Judy Halish, present.
3. Acceptance/ correction of minutes from the meeting of previous meeting.
Lorretta made a motion to accept the minutes.
Jim Bacus seconded the motion.
Vote unanimous, motion carried
4. President’s Report – Bob postponed his remarks until later.
5. Comments on any agenda item or items of concern – call to owners.
Member: Comments regarding the maintenance of the golf course specifically the cutting of the grass, and sprinklers that need to be repaired. Levi Pitts explained the problem with the mowing of the greens was due to “frost delay”. Levi also explained the problem with sprinklers and what was being done about it.
Member: Question about the placement of “call to owners” section only at the beginning of the meeting agenda. Bob Babcock explained it was protocol.
Member: A letter was given to the board expressing concerns on a variety of issues.
Levi Pitts made statement that the Golf & Greens Committee wants to ensure that they abide by the rules that were set by the VVPOA regarding committees. They had to have a letter signed by the board president who appointed them to this position. That letter has been received. This month will be the first Golf Greens Committee. The goals of the Golf Greens Committee are to set a five and a ten year goal plan that will coincide with Lloyd Walsh’s plan on the entire community.
Member: Beth Snyder stated that she personally had written the appointment letters for the Golf & Green’s Committee members when she was president and the previous statement was incorrect.
Member: Question regarding the white lines still being on the golf course.
Levi informed the board that maintenance of cart paths will be done on the weekend.
Member: Discussion regarding the problem with moles/gophers. Suggestions for the rodent problem were discussed regarding using poison and traps. Chewing gum dropped into the holes as a “green” solution was suggested.
Member: What is happening with the house that burned down?
Member: There was a statement made regarding the great job this Board of Directors is doing in getting things done. Concerns regarding the “dump” at the entrance being an eyesore was discussed and addressed.
6. Treasurer’s
report:
The CPA went over the accounts for September and October and made the necessary adjustments. Roy Franch read and explained the report (not an audited report).
The Profit & Loss statement shows a positive number. We are in pretty good shape in regarding the report itself.
The inventory was neglected and had to be adjusted. Inventory will be done in a timely manner so it doesn’t appear in the reports incorrectly. Inventory must be taken on the first of each month.
The CPA needs the reporting system from A La Carte in order to see how the dollars are being managed. He cannot see that now. There is a sales tax issue regarding A La Carte.
It was requested that the board move their meeting to the third Monday of the month so the cost reports can be out.
Reported that comments were made in the past regarding the
accounting system not acceptable with HOA.
After discussing this with Stephen, it has been determined that the
system is well handled and well managed.
The problem lies that he was under the impression, because he deals with
Discussion ensued regarding the $1,500 allocated to managers.
Roy Franch made motion to rescind the $1500 for managers.
No one seconded the motion. Motion failed.
7. Clubhouse Report
Levi took a moment to acknowledge two of our members who have recently passed away, Gary Thomas and Ralph Hopping.
Everyone is working hard to get things done. The trees at the front entrance have been trimmed and gates put on the trash container enclosures. A lot of little things have been getting done. Things that people do not see are being done on the inside. The maintenance facility has many improvements and employee morale has improved 120%. Discussion continued regarding the remodeling of the maintenance facility and an invitation was extended for all members to visit and see what has been done.
8. Course Manager’s Report
No report at this time.
9. Committee Reports:
Park and Pool
Committee: The track has been cleaned
up. The ball field is being leveled so
there will be a ball field. The pool is
coming along and will be completed on time.
The trees are doing fairly well. Announcement made regarding the Miss
Valle Vista Pageant. The young ladies
have to be 14-19 years of age. There
will be a meeting
Board Advisory Committee: In Lloyd’s absence, a written report was submitted and a copy was provided to each member.
9.
Old / New Business
Old
Business:
Front Entrance
This week the blocks were purchased for the greens will be placed which will be filled with rubble from the demolition of the fountain, covered with dirt and get it ready for the fake grass that will go on it and a flag that will be lit. The irrigation will be addressed while the guys are slow.
The sign has been ordered and the advertising will be
sold out of the office for the static boards.
Still working on the plan for selling advertising on the LED display. The boards themselves will cover the cost of
the sign. Additional advertising we sell
on the LED display will be extra income for the association. A number of people want to advertise on the
LED even a business outside of Valle Vista.
The sign will be delivered about the second week in March.
Pool Construction
The pool is on schedule.
Fundraising for the pool is still going on.
Reserve Study
Nothing new on the reserve study at this time. Waiting on the report from the irrigation
specialist. Then will take an inventory
of all assets and those two combined will go to Syd in Bullhead to complete the
reserve study.
Water Tank
The water tank has been brought down twice, once to inspect it and once to clean the sludge from the bottom of it. It is clear that it will need an epoxy coating in the future, but, according to the individuals who were in it, the tank can wait until next year when it can be better afforded. The immediate problem of the overflow pipe running the water back under the tank was addressed in the last meeting. The tank has been measured and found to be structurally sound. The floor might develop some small leaks but no damage to the tank. Levi has been researching epoxy places and sealer costs. It seems that it would be more cost effective to do it ourselves than to hire an outside firm.
Danny made motion to
continue discussion at the next meeting.
Jim seconded the
motion.
Vote unanimous, motion carried
Violations and Architectural - Tabled until next meeting.
Welcome Committee
- Tabled until next meeting.
Chase Line of Credit No additional information at this time.
New
Business
Property Taxes
There is an Arizona Statute that says the assessed value for a parcel of association common area land should be $500 per parcel and $500 per acre on a golf course. That is to keep the cost down for nonprofits. Properties were being over assessed. Assessed value has been lowered from approximately $900,000 to approximately $80,000 a 94% reduction. The county agreed to refund the overpayment for 2006 and 2007. It may about six months for the check to come. We have been paying approximately $20,000 per year in property taxes.
Motion to adjourn to executive session by Loretta.
Motion seconded by Jim.
Vote unanimous, motion carried
Meeting was adjourned at